SA Policies

Assignments and Homework Policy
It is a well-established fact that simply providing lessons for students is not enough. Students learn in a variety of ways and thus it is crucial that a range of other activities are offered to support learning. With this in mind, students will have the opportunity to complete extra work in the form of assignments, group tasks, homework, etc. All work will be marked, and students will receive feedback signposting them towards how to improve further.
Residential pupils will get full support from their residential teachers and teaching assistants. And there will be no extra fees for this regular service.

Behaviour Policy
The expectations at SA are designed to focus on positive action rather than what a student should not do. The expectations are set by the Academy so that they remain consistent and fair in all areas of school life.
However, we recognise that some students may have specific needs and requirements. Therefore the policy adapts a flexible approach to cater for the specific needs of the children.
SA promises to:
1. Treat all students with just, love and fairness.
2. Support will be made available to aid students’ learning and behavioural needs.
3. Students will be encouraged to make positive choices.
4. All students will be given the chance of a new start throughout the day and every day.
5. All successes of Safeer Academy students will be celebrated in different mode and capacity.
6. High expectations will consistently be maintained, supported, and promoted.
7. Students’ interests will always be given preference and they will always be listened to.

Exclusion Policy:
Whilst it is never the intention to exclude any students, we recognise that at times, it may be in the best interest of all parties involved to remove a pupil from the course. This decision will not be taken lightly and will only be made after thorough investigations and interviews with all relevant people.
Reasons for exclusion may include:
1. A serious breach of the Academy’s rules or policies.
2. Serious risk of harm to the Academy’s atmosphere, education, or welfare of the pupils.
3. Any exclusion will be at the decision of the Principal of the Academy, usually in consultation with other members of the senior leadership team, the governing body and parent/guardians.

The decision making process to exclude a pupil:
If the Head of the Academy decides to exclude a student, he/she will:
• ensure that there is sufficient recorded evidence to support the decision
• contact the parents, explain the decision and ask that the student is collected
• send a letter to the parents confirming the reasons for the exclusion
• the length of the exclusion and any terms or conditions agreed for the pupil’s return
• a permanently excluded pupil or his/her parents may wish to appeal against the exclusion decision. Appeal should be made to the Chair of the Governing Body of Academy using Academy’s appeal form.
• An excluded pupil will not return to the Academy, unless otherwise the previous decision is revoked.

Attendance and punctuality policy
Attendance Policy for Pupils:
Safeer Academy is committed to provide an education of the highest quality to all its pupils and recognises that this can only be achieved through promoting and ensuring excellent attendance. This is based on the belief that only by attending lessons regularly students will be able to take full advantage of the Safeer Academy’s Curriculum and learning provisions.
Every pupil will be recording their attendance using our web-based finger print device. Each on-time attendance will award two points, which will be accumulated on their weekly, monthly, termy and yearly attendance records.
Any pupil is coming late by 5 minutes of their required arrival time, will be recorded as ‘late’, awarding only one point for attendance of the day.
If any pupil can not attend the Academy for illness or any other reasonable family matters, he/she must call the Academy office, providing the reasons for absence. The attendance officer or the designated SLT member has the full right to authorise any absence.
Any pupil who has more than 10 consecutive unauthorised absences in one adacemic term, his/her place will be revoked from the Academy’s register. Should this pupil wish to return to Academy, the Principal must approve it subject to availability of the place or meeting other terms and conditions.
The Principal will set a minimum standard of the attendance for any given academic year, but the Academy always expect it to be 100%.
A persistent late attendee will be dealt with after lesson detention or attending extended sessions. An extra fee may be applied to provide for the exclusive lessons.
Our attendance target is 100%. However, if the attendance falls below 95% in any two consecutive weeks, students will have to go through our internal attendance improvement measures, which involves phone calls to parents, one-to-one online meetings with parents and even penalties if it is proven to be deliberate unauthorised absence.
Excellent attendance will be given certificates, rewards, media coverage, and prizes or other means.

Attendance Policy for teachers:
Teachers must ensure that they are in the designated classrooms (on-site and off-site classrooms) before the class hour starts. However, in the case of online classes, they are required to be connected with the classroom at least 15 minutes prior to the designated lesson time and must remain for another 5 minutes after the lesson finishes.
If any teacher remains absent for any reason, SA will arrange for a cover teacher, and parents and students should be notified on this in due time.

Fees Policy:
1. Fees and other charges should be paid in advance, preferably in full.
2. However, fees can be paid in two installments should there be any genuine reasons.
3. No sibling discounts can be offered, unless the family is in desparate need of it.
4. Generally, no refunds are available (If for any reason SA needs to withdraw the course or class, refunds will be made for the incompleted duration, but an admissions fee may be applied. If an applicant needs to withdraw from a class or course, no refunds will be made unless there is a reasonable replacement for the vacant seat).
5. Late payments will incur a 20% penalty charge
6. The fees for programmes are set out in the Prospectus, and SA reserves the right to change this when required without consulting the parents.
7. Payments can be made only when a place at SA is offered to an applicant.
8. All fees, refunds, and credit notes are quoted and will be calculated in BDT , USD, GB pounds sterling. Any international exchange rate calculation or fluctuations will follow established procedures in the currency markets.
9. SA reserves the right to different fee rates for different groups because of the socio-economic situations and backgrounds of the pupils.
10. Some programmes of SA might be extremely popular and have a limited number of places, which may require a non-refundable deposit to be paid in order to secure a place when accepting an offer.
11. Any deposit made in advance will be taken as part of the overall course fee, and not as an additional amount.
12. Tuition fees are charged annually at the rate set for each programme for the appropriate mode of study.
13. SA may allow a student to take a non-standard study load and, in this situation, there will be a different tuition fee structure. This clause is primarily applicable to online pupils.
14. All non-standard tuition fees are subject to the decision of SA.
15. Students who wish to change programmes or mode of study during the same academic year will have course fees recalculated for the full year of study based on the mode transferred to.
16. Students who find themselves in a position where they are unable to pay tuition fees at any time should contact SA immediately for advice and support.
17. SA may introduce a ‘Financial Support Scheme’ (FSS) for genuinely needy families, subject to the availability of the funds.
18. As a non-profitable institute, SA can receive donations, Zakat and Sadaqah money from any individuals in ‘Safeer Welfare Funds’ (SWF).

E-safety Policy:
General E-Safety Policy:
1. All our lessons will be delivered on online platform, preferably on Zoom Cloud.
2. However, with the permission of the SA management, teachers may use other platforms such as Google Classroom and Google Meet.
3. Students must keep their videos unmuted during the lesson time.
4. Teachers will have full control over muting and unmuting the audio or videos of the pupils.
5. Teachers will be recording all the lessons for office and marketing purposes.
6. All the recordings are copyrighted and belong to SA and not for individual use.
7. Recordings of teaching sessions are provided for limited purposes only for the cohort of students for which the lesson was delivered.
8. The recordings, including excerpts, are not intended for release to or use by the general public, and may not be published, disseminated, or shared in any format or media.
9. Pupils can be permitted to use recordings only for their own private study and non-commercial research.
10. Students found in breach of the usage policy may be subject to disciplinary proceedings.
11. Recordings will be sorted on a secure cloud-based folder accessed by the SA or their own clients.
12. Recordings will normally be made available to students only during the academic year in which the recording takes place; subject to Faculty Board approval, a longer access period may be agreed. Recordings will be retained for one year beyond the agreed access period and will be stored and destroyed in line with SA’s Statement of Records Management Practice.
13. Recordings can be used by SA for the use of continuing professional development or career progression
14. Students will not be permitted to access recordings after the agreed access period and an archive will not be provided.

E-Safety Policy for SA teachers and staff:
1. Teachers should be in a neutral area where nothing personal or inappropriate can be seen or heard in the background.
2. Teachers must be prepared for all the lessons and lesson contents must be checked before sharing with the students.
3. Lesson contents must be transferrable to their line managers for further improvements or dispute resolution.
4. Teachers must not instruct students to navigate other sites during the lesson unless supervised by another adult next to him or her.
5. Whether hosting or joining a livestream, teachers must receive consent from parents, carers, and children for any images of or identifying information about the child may be used.
6. The online stream should take place in school time and on school premises and must be supervised by appropriate adults at all times.
7. Teachers must remain sensitive to the needs of individual students, including deaf and disabled individuals, and individuals who may be sensitive to certain topics or issues that may arise during the livestream.
8. Appropriate staff should supervise and be on hand to handle any sudden changes or upsetting developments that may occur during the livestream.
9. Any one-to-one sessions, for example pastoral care meetings, should be risk assessed and approved by the school’s leadership team (DfE, 2020). Teachers should be aware of taking any safeguarding measures if they are having a one-to-one conversation with a student.
10. Teachers should use parent or carer email addresses or phone numbers to communicate with children, unless this poses a safeguarding risk. Teachers should use school accounts to communicate via email or online platforms and not their personal accounts.
11. Teachers should ensure any phone calls are made from an anonymous number so that personal contact details are not visible.
12. Teachers should liaise with students regarding social distancing. Teachers should talk to students regularly about the benefits and risks of the online world and give them space to ask questions and talk about anything that worries them.
13. Under no circumstances, should SA teachers and staff use online platforms outside classrooms with their own pupils or anyone else.
14. Teachers and staff should always use SA official emails and other communication channels to communicate with the parents and pupils.

E-Safety Policy for students
1. Students are not allowed to disclose private information to teachers, staff, or any other students or parents. Safeguarding concerns should be raised within the appropriate channels.
2. Students are not allowed to respond to contact requests from people they are unfamiliar with.
3. During lessons, students are not allowed to use any other apps or sites except what the teacher has requested.
4. Students should report to parents, guardians, and teachers should they see or hear anything upsetting or inappropriate displayed during lessons.
5. Pupils are not allowed to create their own meeting rooms for SA pupils outside the class time without the consent of their parents
6. Pupils are not allowed to share their online IDs and passwords with any other pupils or adults.

E-Safety Policy for Parents/Guardians
Parents and Guardians are the ultimate responsible party for their children’s safety and wellbeing at home and during SA lesson time.